1. Commercial Invoice

   Details of the Transaction: Include buyer and seller information, a description of the construction machinery or heavy equipment, and their total value.

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   Bill of Lading (BOL)

   Legal Document: Issued between the shipper and carrier, detailing the type, quantity, and final destination of the construction equipment being shipped. For Bolivia, this often includes overland transit through ports in Chile (Arica, Iquique, Antofagasta) or Peru (Matarani).

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   Packing List

   Itemized List: A detailed breakdown of all shipped goods, including weight, dimensions, packaging type, and identifiers relevant to the equipment or machinery.

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   Certificate of Origin

   Document Certifying Origin: Indicates the country of manufacture of the equipment or parts. May be required to access preferential tariffs under CAN (Andean Community) or Mercosur-Chile bilateral transit agreements.

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   Import License

   License Requirement: Some types of construction machinery or parts may require import licenses or prior approvals from Bolivian customs (Aduana Nacional de Bolivia – ANB) or the Ministry of Public Works, Services, and Housing.

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   Customs Declaration

   Detailed Declaration: Must be submitted to Aduana Nacional de Bolivia (ANB) using the national SIDUNEA system or through a licensed Despachante de Aduana (customs broker).

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   Technical Documentation

   Specifications and Manuals: Provide product manuals, technical specifications, safety data sheets, and international certifications (e.g., CE, ISO) to meet Bolivian customs and safety requirements.

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   Insurance Certificate

   Proof of Insurance: Must demonstrate that the shipment is covered against potential damage or loss during international and overland transport.

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   Harmonized System (HS) Codes

   Correct Classification: Accurate HS codes are crucial for determining tariffs, VAT, and proper treatment under Bolivia’s customs system.

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   Pro-forma Invoice

   Preliminary Bill of Sale: Sent in advance of the actual shipment, detailing proposed equipment, pricing, and transaction terms for pre-clearance or funding purposes.

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   Environmental and Safety Certifications

   Compliance Documentation: Ensure that construction equipment complies with Bolivian regulations on noise, emissions, and operational safety. This is especially relevant for used or diesel-powered machinery, and for projects involving public or government infrastructure.

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   Letter of Credit or Payment Terms Agreement

   Payment Terms: Clearly define the method and timing of payment (e.g., bank transfer, letter of credit), particularly important for cross-border equipment transactions.

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   Import Duties and Taxes Payment

   Proof of Payment: Include receipts for customs duties, ICE (Impuesto a los Consumos Específicos) if applicable, and IVA (13% Value-Added Tax) required by Bolivian tax authorities.

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   Compliance and Regulatory Requirements

   • Importer Registration: Importers must be registered with Aduana Nacional de Bolivia and possess a valid NIT (Número de Identificación Tributaria) issued by the Servicio de Impuestos Nacionales (SIN).

   • National Technical Standards: Equipment must meet Bolivian technical, environmental, and safety standards, especially for public-sector or road-construction applications.

   • Work with a Licensed Customs Broker: It is strongly recommended to use a registered Despachante de Aduana familiar with heavy machinery logistics and overland import via Chile or Peru.

Commercial Invoice

Exporter Information:

• Name and Address: Full legal name and address of the seller/exporter.

• Contact Details: Phone number, email address, and fax number.

Importer Information:

• Name and Address: Full legal name and address of the buyer/importer in Bolivia.

• Contact Details: Phone number and email address for communication.

Invoice Number and Date:

• Invoice Number: A unique identifier for the invoice.

• Date of Issue: The date the invoice was created.

Purchase Order Number:

• Reference Number: If applicable, the buyer’s purchase order number for tracking purposes.

Description of Goods:

• Detailed Description: Include model numbers, serial numbers, equipment type, brand, and any distinguishing characteristics of each piece of construction equipment (e.g., bulldozers, excavators, cranes, loaders, etc.).

• Harmonized System (HS) Codes: Classification codes for each item.

Quantity and Unit of Measure:

• Quantity: Number of units for each type of construction equipment or part.

• Unit of Measure: Specify in units, metric tons, cubic meters, etc.

Unit Price and Total Price:

• Unit Price: Price per unit of each item.

• Total Price: Total value for each line item and the entire invoice.

Currency:

• Currency Type: The currency in which the transaction is conducted (e.g., USD, EUR).

Terms of Sale (Incoterms):

• Incoterms: Specify trade terms such as FOB, CIF, DDP, etc., to define risk and cost responsibilities.

Shipping and Delivery Information:

• Port of Loading and Destination: Indicate where the equipment is being shipped from and where it will arrive in Bolivia (e.g., via Chilean ports such as Arica or Iquique, then overland to Bolivia).

• Estimated Shipping Date: Planned shipping date.

Payment Terms:

• Payment Method: How and when payment will be made (e.g., Letter of Credit, wire transfer, net 30 days).

Signature:

• Authorized Signature: Signature of the exporter’s authorized representative.

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Bill of Lading (BOL)

Shipper Information:

• Name and Address: Party responsible for the shipment.

Consignee Information:

• Name and Address: Receiving party in Bolivia.

Carrier Information:

• Name of Carrier: Transport or shipping company name.

• Vessel Details: Vessel name (for ocean freight), flight number (for air freight), etc.

Description of Goods:

• Goods Description: As stated in the invoice—include model numbers, brand, and type of construction machinery or components.

Gross Weight and Dimensions:

• Weight and Volume: Total gross weight and volume of the shipment.

Freight Charges:

• Charge Details: State if freight is prepaid or collect and who is responsible for the payment.

Bill of Lading Number:

• Tracking Number: Unique number for tracking the shipment.

Date of Shipment:

• Shipment Date: The date goods were loaded onto the transport vehicle or vessel.

Terms and Conditions:

• Legal Terms: Any applicable terms and conditions associated with the shipment.

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Packing List

Exporter Information:

• Name and Address: Exporter’s full contact details.

Consignee Information:

• Name and Address: Recipient’s details in Bolivia.

Shipment Details:

• Reference Numbers: Include related invoice and BOL numbers.

• Shipment Date: Actual date of shipment.

Itemized List of Contents:

• Detailed List: List each item or piece of construction equipment or parts, including serial numbers, model types, brand, quantity, and description.

Package Identification:

• Marks and Numbers: Packaging labels, codes, or container numbers.

Total Weight and Volume:

• Weights: Gross and net weights of each item and total.

• Volume: Total shipment volume in cubic meters or other units.

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Certificate of Origin

Exporter Information:

• Name and Address: Exporter’s full information.

Consignee Information:

• Name and Address: Importer’s full information in Bolivia.

Goods Description:

• Product Details: Description of construction machinery or parts, including HS codes.

Origin Criterion:

• Country of Origin: Statement confirming where the goods were manufactured or assembled.

Certification:

• Authorized Signature and Stamp: Issued by a recognized chamber of commerce or authorized certifying body.

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Key Considerations for Construction Equipment Imports to Bolivia

• Accuracy: Ensure all documents (invoice, BOL, packing list, etc.) match exactly to avoid delays or fines by Aduana Nacional de Bolivia (ANB).

• Language Requirements: Documents may need to be translated into Spanish, especially for official customs processing.

• Customs Compliance: Work with a licensed Despachante de Aduana (Customs Broker) familiar with Bolivian import procedures for construction equipment.

• Technical and Environmental Compliance: Verify that the machinery meets Bolivian safety, emissions, and operational standards—including homologation if required by the Ministerio de Obras Públicas, Servicios y Vivienda (MOPSV) or other relevant agencies.

• Importer Registration: The importer must be registered with Aduana Nacional de Bolivia and hold a valid NIT (Número de Identificación Tributaria) for legal and tax purposes.