1. Commercial Invoice

   Details of the Transaction: Include buyer and seller information, a description of the agricultural products or economic goods, and their total value.

   Bill of Lading (BOL)

   Legal Document: Issued between the shipper and carrier, detailing the type, quantity, and destination of the agricultural goods being shipped to the UAE.

   Packing List

   Itemized List: A detailed list of the goods, including dimensions, weight, and packaging details specific to agricultural products.

   Certificate of Origin

   Document Certifying Origin: Indicates the country where the agricultural products or goods were produced. This may be required to qualify for reduced tariffs under trade agreements recognized by UAE Customs.

   Import License

   License Requirement: Certain agricultural products may require an import permit issued by the UAE Ministry of Climate Change and Environment (MOCCAE) or the Ministry of Economy, depending on the commodity type.

   Customs Declaration

   Detailed Declaration: Submission of a customs declaration form through the UAE’s online customs systems such as Dubai Customs (Mirsal 2), Abu Dhabi Customs, or Sharjah/Umm Al Quwain Customs, depending on the port of entry.

   Technical Documentation

   Specifications and Manuals: Any relevant technical specifications, manuals, safety certificates, or compliance documents required for customs clearance in the UAE.

   Insurance Certificate

   Proof of Insurance: Provides coverage for the shipment to protect against loss or damage during transit.

   Harmonized System (HS) Codes

   Correct Classification: Goods must be classified according to the UAE Unified Customs Tariff to determine duties, taxes, and regulatory requirements.

   Pro-forma Invoice

   Preliminary Bill of Sale: Sent to the buyer in advance of shipment or delivery of agricultural products.

   Environmental and Safety Certifications

   Compliance Documentation: Evidence showing adherence to UAE environmental, phytosanitary, agricultural, and food-safety regulations, often reviewed by MOCCAE or other relevant UAE authorities.

   Letter of Credit or Payment Terms Agreement

   Payment Terms: Details of payment terms agreed between buyer and seller, required for international trade transactions involving agricultural products.

   Import Duties and Taxes Payment

   Proof of Payment: Confirmation of payment for any duties, VAT, or fees required by UAE Customs before the release of goods.

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   Compliance and Regulatory Requirements

   Registration with UAE Customs

   Importers must be registered with UAE Customs and possess a valid Importer/Customs Registration Number (also called an Importer Code).

   Compliance with UAE Standards

   Ensure that agricultural goods comply with standards established by:

   • MOCCAE (phytosanitary, agricultural, food safety, and environmental requirements)

   • ESMA (Emirates Authority for Standardization and Metrology, where applicable)

   • Ministry of Economy

   Engage with a Licensed Customs Broker

   It is advisable to work with a customs broker licensed in the UAE who is familiar with UAE customs systems (such as Mirsal 2 for Dubai Customs) and regulations to facilitate smooth clearance of agricultural products.

Commercial Invoice

Exporter Information:

• Name and Address: Full legal name and address of the seller/exporter.

• Contact Details: Phone number, email address, and fax number.

Importer Information:

• Name and Address: Full legal name and address of the buyer/importer in the United Arab Emirates (UAE).

• Contact Details: Phone number and email address for communication.

Invoice Number and Date:

• Invoice Number: A unique identifier for the invoice.

• Date of Issue: The date the invoice was created.

Purchase Order Number:

• Reference Number: If applicable, the buyer’s purchase order number for tracking.

Description of Goods:

• Detailed Description: Model numbers, serial numbers, equipment type, brand, and distinguishing details for each piece of agricultural equipment.

• Harmonized System (HS) Codes: Classification codes under the UAE Customs Tariff.

Quantity and Unit of Measure:

• Quantity: Number of units for each equipment type.

• Unit of Measure: Units, tons, or other applicable measurements.

Unit Price and Total Price:

• Unit Price: Price per unit of each item.

• Total Price: Total value for each line item and the full invoice.

Currency:

• Currency Type: Currency used (e.g., USD, EUR, AED).

Terms of Sale (Incoterms):

• Incoterms: Specify FOB, CIF, CFR, or other terms defining responsibilities and risk transfer.

Shipping and Delivery Information:

• Port of Loading and Destination: Example — Port of Montreal (Canada) to Port of Jebel Ali (UAE) or Abu Dhabi Port.

• Estimated Shipping Date: Expected date the goods will ship.

Payment Terms:

• Payment Method: Details such as Letter of Credit, bank transfer, net 30 days, etc.

Signature:

• Authorized Signature: Signature of the exporter’s authorized representative.

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Bill of Lading (BOL)

Shipper Information:

• Name and Address: Details of the party responsible for shipping.

Consignee Information:

• Name and Address: Details of the company or individual receiving the shipment in the UAE.

Carrier Information:

• Name of Carrier: Shipping line or transportation company.

• Vessel Details: For sea freight, name of the vessel.

Description of Goods:

• Detailed goods description matching the Commercial Invoice (models, serial numbers, specifications).

Gross Weight and Dimensions:

• Weight and Volume: Total gross weight and cubic volume of the agricultural equipment shipment.

Freight Charges:

• Charge Details: Information on freight charges and who is responsible for payment.

Bill of Lading Number:

• Tracking Number: Unique identifier for tracking the shipment.

Date of Shipment:

• Shipment Date: Date the cargo was loaded onboard the vessel.

Terms and Conditions:

• Legal Terms: Conditions governing carriage and delivery of the cargo.

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Packing List

Exporter Information:

• Name and Address: Full exporter details.

Consignee Information:

• Name and Address: Full consignee details in the UAE.

Shipment Details:

• Reference Numbers: Invoice number and BOL number.

• Shipment Date: Date of shipment.

Itemized List of Contents:

• Detailed description, quantity, and weight of each agricultural equipment item, including model and serial numbers.

Package Identification:

• Marks and Numbers: Labeling or markings on each package/equipment.

Total Weight and Volume:

• Weights: Gross weight and net weight.

• Volume: Total cubic volume of shipment.

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Certificate of Origin

Exporter Information:

• Full name and address of the exporter.

Consignee Information:

• Full name and address of the consignee in the UAE.

Goods Description:

• Product description and HS codes for agricultural equipment.

Origin Criterion:

• Country of Origin: Formal declaration of where the goods were manufactured or produced.

Certification:

• Authorized Signature and Stamp: Certificate issued by the Chamber of Commerce or other approved authority recognized by UAE Customs.

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Key Considerations for the UAE

Accuracy:

Ensure consistency across the Commercial Invoice, BOL, Packing List, and Certificate of Origin to prevent customs delays.

Language Requirements:

Some UAE authorities may require Arabic translations, particularly for Certificates of Origin and certain customs documents.

Consult with Experts:

Engage a licensed customs broker or freight forwarder familiar with UAE import regulations, especially through ports like Jebel Ali, Abu Dhabi, Khalifa Port, or Sharjah Port.

Compliance Authorities in the UAE:

Verify requirements with:

• UAE Federal Customs Authority

• Dubai Customs (Mirsal 2)

• Abu Dhabi Customs

• Ministry of Climate Change and Environment (MOCCAE) – for agricultural and phytosanitary requirements

• ESMA (Emirates Authority for Standardization and Metrology)

• Ministry of Economy